Turning a contract archive into information teams can use
For business leaders managing manual processes, having the contracts on file is only a starting point. Telos helped SimpleDocs build a repository that connects document imports, structured fields, search, and AI-assisted questions across a contract collection.
The challenge
Make useful information accessible across different documents.
Contract collections contain PDFs, Word files, scanned documents, and agreements created through different processes. The information a team needs may be buried in the text, recorded inconsistently, or absent from the original system's metadata.
The product needed a path from incoming files to useful records, then an interface for finding, filtering, and analyzing those records.
The work
Build the ingestion and extraction process.
Smart import brings documents into the repository and starts the work needed to make them useful. The application extracts content, processes supported scanned documents, and generates structured fields. Background processing handles the work beyond the initial upload.
Let teams shape the information they need.
Alongside standard repository fields, custom AI columns let users define additional information to extract. Typed values, field normalization, search, and saved views make the results usable in a structured interface.
Connect questions to the contract collection.
Repository AI supports questions across documents and conversations about an individual agreement. The analysis works with the repository's search and access model. Users can move between records, extracted information, and document context.
What the product supports
- Imports of supported PDF and Word agreements.
- Content extraction and processing of scanned documents.
- Standard fields and custom AI-generated columns.
- Search, filters, saved views, and exports.
- Questions across a collection or about a specific document.
The result
A contract collection with a usable information layer.
The repository brings files and extracted information into a common working view. Teams can inspect records, organize the collection around their needs, and use AI-assisted analysis to investigate the underlying agreements.
That foundation also supports later capabilities, including document relationships and an assistant that can move between repository analysis and other parts of the application.
Explore related projects
Contract operations · Document relationships
A current view of connected agreements
Link amendments, renewals, and related documents so teams can trace changes to contract terms.
Systems integration · Workflow automation
Contracting across connected systems
Bring CRM, document storage, signatures, and APIs into the agreement workflow.
What questions should your documents help you answer?
You can start with the information your team repeatedly searches for, then build the extraction and review process needed to make it usable.